How to promote academic and scientific events in Girona

The Costa Brava and Girona Pyrenees have established themselves as a MICE destination with strong ties to research, innovation and university activity. The presence of the University of Girona (UdG), the Research and innovation Park, the Conference Centre and an active ecosystem of institutions, companies and professionals make the province of Girona an especially suitable environment for hosting  academic congresses, scientific days, seminars and professional meetings.

In this context, the Congresses and Event Office of the University of Girona Foundation: Innovation and Formation can become a key ally in transforming an academic or scientific initiative into an event with national and international projection. Their knowledge of the university sphere, the capacity for integrated management and the connection with the resources that Girona offers as a conference destination, enables them to support international academic and educational formats.

Along these lines, initiatives such as the 2nd International Summer School on AI for Diabetes Management or the 41st EMS Summer School, strengthen the city’s positioning as a university environment open to talent, the advanced training and the transfer of knowledge.

Scientific events can be celebrated in different spaces of the University of Girona (UdG), such as the Barri Vell Campus, the Montilivi Campus or the Centre Campus, with the Aula Magna as a reference space for events of up to 450 people. And, when it is necessary to accommodate larger formats, the offer is complemented with the Conference Centre of Girona.

In addition, its proximity with all the university ecosystem –located at the Giroemprèn Business Centre, within the Research and Innovation Park of the UdG-, allows the understanding of the specific necessities of the scientific and academic congresses, from the relation with the organizing committees to the coordination of the program, the speakers, the registrations or the technical documentation.

Their work also contributes to expanding the legacy of the congresses, helping the shared knowledge reach the professionals, in the institutions, the businesses and, in some cases, also to the public. An experience that is reflected in completed congresses such as the Michele Taruffo Girona Evidence Week, focused in the legal and academic field, or the Living Knowledge Conference, an international meeting tied to the relationship between research, society and community.

It is about enjoying a complete service and adapting to the characteristics of each event, with a human team that accompanies the organizers from the first planning phases to the final closure: technical, administrative, scientific and logistic coordination. A particularly relevant support in academic and scientific congresses, that requires coordinating institutions, research teams, speakers, attendees and providers and allows the organizers to concentrate on the content and the scientific objectives of the meeting.

Taking care of the management of the budget, the registrations, the billing, the search and hiring of providers, management of the accommodation and the speakers, the preparation of materials, the accreditations or attendance certificates, can prevent many headaches for organizers. In addition, the proposal and hiring of social and cultural events linked to the congress, allows the event to be integrated into the territory, through institutional receptions, guided tours of the city’s heritage, artistic performances, popular culture proposals or exhibitions related to the theme of the congress.

Finally, the web services, the management of communications, the relationship with the scientific committees, publication of the programs or sending newsletters and issuing digital certificates, with a multilingual option, are also services made available to organizers.

It is about a diverse agenda, with congresses and conferences linked to very diverse fields of knowledge. Events of international projection, like the 23rd IMISCOE Annual Conference, focused on migrations, mobilities and diversity, are among the most relevant European events in their field, promoted by a network with more than 60 institutions members of 28 countries and nearly 1,000 participants at each edition.

On the other hand, the international symposium FRPRCS17, linked to engineering and the applied materials to the construction, exemplifies the value of the highly specialized congresses: bringing together research, industry and technical profile in a strategic field such as civil engineering, the advanced materials and the sustainable rehabilitation of infrastructures.

These events, combined with others such as the GLEON 2026 All Hands’ Meeting, related with scientific and environmental research, show Girona’s ability to attract academic and scientific meetings of an international scope. As the Office team summarizes, “We work on congresses as spaces of projection and transfer, where academic knowledge is transformed into real and shared impact”.